Position: Administrative Officer
Department: Group Property
Division: Management and Administrative Support (Finance Support)
Location: Ou Raadsaal Building, Pretoria Central, Gauteng
Job Reference: GPDD058-2026
Salary Scale: R254,808.00 – R353,892.00 per annum (Total Estimated Remuneration Package: R357,290.00 – R483,405.00 per annum)
Job Level: T7
Application Alert Frequency: 7 Days
Introduction and Summary
The City of Tshwane Metropolitan Municipality, a dynamic and progressive administration at the heart of South Africa’s executive capital, is actively recruiting for a meticulous and dedicated Administrative Officer specializing in Finance Support. This critical role is situated within the Group Property Department’s Management and Administrative Support section, based at the historic Ou Raadsaal Building in Pretoria Central. This position represents a prime career opportunity for detail-oriented professionals seeking to advance their public sector finance and administration career within a robust municipal framework. The ideal candidate will be an individual with a foundational background in financial administration, demonstrating proficiency in core administrative functions, a keen understanding of financial processing protocols, and a commitment to upholding the fiscal integrity and operational efficiency of a major metropolitan municipality. This role is designed to attract talented individuals from all demographic categories, including persons with disabilities, aligning with the City’s commitment to employment equity and building a diverse, representative workforce.
Detailed Job Description and Primary Functions
The Administrative Officer (Finance Support) is entrusted with providing comprehensive financial and administrative support to ensure the seamless operation of the department’s fiscal activities. The role is pivotal in maintaining accurate financial records, facilitating timely payments, and supporting the cost centre owners with efficient procurement processes. The core responsibilities and primary functions of this position demand a high level of accuracy, confidentiality, and procedural adherence. The successful candidate will be required to receive and process requests from cost centre owners for the creation of purchase requisitions, initiating the procurement workflow in compliance with municipal regulations. A key function involves the diligent processing of creditor invoices for payment, ensuring all documentation is complete, validated, and approved according to the City’s stringent financial policies. The officer will prepare and submit journal entries to rectify any erroneously booked transactions and manage interdepartmental payment transfers, requiring a solid grasp of municipal accounting principles.
Further duties include providing general financial administration support within the finance support office, which encompasses a wide array of tasks from filing and correspondence to data management. The officer will administer records and systematically gather, collate, and organize information required for financial reporting, audits, and departmental reviews. Ensuring proper record-keeping for all payments processed is a non-negotiable aspect of the role, safeguarding the department against audit queries and ensuring transparency. The position also requires the execution of specific instructions and related tasks as delegated by the supervisor, demanding flexibility and a proactive approach to supporting the broader financial management objectives of the Group Property Department. Mastery of these functions is essential for contributing to the department’s financial health and operational accountability.
Minimum Appointment Requirements and Competencies
Candidates aspiring to this Administrative Officer role must meet clearly defined appointment criteria to be considered. The minimum educational requirement is a Grade 12 certificate with Accounting, Mathematics, or Mathematical Literacy as passed subjects, providing the essential numerical and analytical foundation for the role. Furthermore, applicants must possess at least six months of relevant working experience in a financial support environment, demonstrating practical exposure to finance-related administrative tasks. Computer literacy is mandatory, with proven skills in the Microsoft Office suite, particularly Excel for data management and Word for documentation, as well as Outlook for communication. While not a strict requirement, prior knowledge and hands-on experience with SAP financial modules will be a significant added advantage, given its utilization within the municipality’s operations. A critical precondition for appointment is the successful completion of a criminal record check. The appointed candidate must undergo this check at their own cost, including having their fingerprints taken by the Tshwane Metro Police Department, as per the City’s risk management and integrity protocols.
The role demands a specific set of personal attributes and core competencies to ensure success. Exceptional communication skills, both verbal and written, are necessary for effective interaction with colleagues, suppliers, and other departments. Strong organizational and negotiation skills are paramount for managing multiple tasks and resolving queries efficiently. The candidate must exhibit unwavering integrity and a high degree of independence in executing assigned duties, coupled with a meticulous ability to pay attention to detail to prevent financial discrepancies. Competence in basic budget management principles, the capacity to work effectively under pressure, a willingness to accept responsibility, and a consistent ability to meet strict deadlines are all indispensable traits for thriving in this fast-paced municipal finance support environment.
Application Process and Further Enquiries
This position is advertised for natural attrition and is open to both internal and external applicants who meet the specified criteria. The City of Tshwane encourages applications from all qualified individuals. For any technical or role-specific enquiries, potential applicants may contact Mr. F Mangwegape at 012 358 5350. Interested candidates are advised to monitor the official City of Tshwane career portal for the application opening date and detailed submission instructions, ensuring their applications reference the correct position title and reference number GPDD058-2026. The City of Tshwane Metropolitan Municipality is an equal opportunity employer dedicated to fair recruitment practices and building a skilled workforce that mirrors the diversity of the community it serves.
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